![]() The option is not yet available via the Files tab in a Teams channel. Add shortcut to OneDriveĪs the name indicates, the option to ‘Add shortcut to OneDrive’ allows an end-user to add a shortcut from a SharePoint document library (or a folder in that library) to their OneDrive for Business unless the library (or a folder in it) have already been synced, in which case an error message will appear. In addition to the above, creating new folder in File Explorer at the top level of a synced Teams document library does not create a new channel in Teams. ![]() Content can be added even when a column is mandatory (an error message displays in the SharePoint site, but not in File Explorer).įor these reasons, syncing may be best suited for lower-level ‘working’ content and should probably disabled if this functionality needs to be visible or accessible. ![]() A synced library does not display the unique Document ID, added columns, or retention and sensitivity information.Negatives of syncingĬreating, accessing and managing content synced from SharePoint via File Explorer minimises a range of records management functionality, including the visibility and editability of columns that can otherwise be seen in both the Teams Files tab and in SharePoint via a browser. Positives of syncingĬreating, accessing and managing ‘personal’ or working content in the synced OneDrive area of File Explorer makes a lot of sense and usually replaces ‘home’ drives. Note the ‘Status’ column indicating if the content has been opened/accessed or not. Two SharePoint libraries from different sites synced to File Explorer. As the screenshot below shows, on Windows machines, the sync client adds separate sections in File Explorer for the content synced from SharePoint (‘andrewwarland’ is the tenant name) and OneDrive for Business (‘OneDrive’ – tenant name) as can be seen in the example below (a personal OneDrive section can also be seen). On both Windows and MacOS machines, syncing from both SharePoint and OneDrive is managed by the same OneDrive sync app. The option is useful and popular because it means that end-users can continue to work in a familiar space. The option replaces earlier methods to map SharePoint document libraries to drives. The Sync option, in both OneDrive For Business and SharePoint Online, allows content in those locations to be synced to and then accessed directly from File Explorer (Windows) or Finder (MacOS). In summary, both options are useful and likely to be popular but a range of records management related capability in SharePoint is neither visible nor accessible in File Explorer. This post explains the difference between Sync and Add shortcut to OneDrive and the potential impacts both of these options may have on managing records. While syncing only syncs to File Explorer or Finder, a short cut to OneDrive also makes the library or folder accessible from the browser version of OneDrive, the OneDrive mobile device app, and File Explorer/Finder. ![]() As the name suggests, this creates a shortcut in OneDrive for Business to a SharePoint library or folder. In 2021, Microsoft added the option to ‘ Add shortcut to OneDrive‘ from a SharePoint library or folder via the browser but not (yet) from the Files tab in Teams. Both of these can be accessed from the Chats (ODfB) and Team channels files (SPO) tabs in MS Teams.īoth OneDrive for Business and SharePoint (including via the Files tab in Teams) include the option to Sync content to Windows File Explorer or iOS Finder, allowing end-users to access both from a familiar interface. Microsoft 365 provides two primary locations for end-users to create and capture document type content – OneDrive for Business (‘my files’) and SharePoint Online (‘our files’). Also, one MacOS user noted that if there are problems with the sync on those devices, it is sometimes easier just to delete the app and re-install it. UPDATE 30 June 2022: Based on feedback and some live troubleshooting with MacOS users, I have changed the text to read MacOS instead of iOS.
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